In this context, it is crucial to understand the workflow of e-invoicing in general.
1. Issuance of e-Invoice
When a sale or transaction is made (including e-Invoice adjustments), the supplier creates an e-Invoice and shares it to IRBM via MyInvois Portal or API for validation.
2. Validation of e-Invoice
IRBM validation is performed in real-time, ensuring that the e-Invoice meets the necessary standards and criteria.
Once validated, the supplier will receive a Unique Identifier Number from IRBM via MyInvois Portal or API.
The Unique Identifier Number will allow traceability by IRBM and will reduce instances of tempering with the e-Invoice.
3. Notification of validated e-Invoice
IRBM will inform both the supplier and buyer once e-Invoice has been validated via MyInvois Portal or APIs.
4. Sharing of e-Invoice
Upon validation, the supplier is obliged to share the cleared e-Invoice (embedded with a QR code) with the buyer.
The QR code can be used to validate the existence and status of the e-Invoice via IRBM’s official portal.
5. Rejection or cancellation of e-Invoice
Upon issuance of e-Invoice, a stipulated period of time is given to:
• Buyer to request for rejection of the e-Invoice
• Supplier to perform cancellation of e-Invoice
Rejection requests or cancellations must be accompanied by justification.
6. MyInvois Portal
Supplier and buyer will able to obtain a summary of the e-Invoice transactions via MyInvois Portal.